To: Honorable Mayor and Members of Town Council
Through: David L. Corliss, Town Manager
From: Todd Brown, Commander, through Jack Cauley, Chief of Police
Title
Resolution Approving an Amendment to the Master Services and Purchasing Agreement with Axon Enterprise, Inc., for the Additional Purchase of Axon Fleet 3 Cameras and Renewal of Software Maintenance
Body
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Executive Summary
The purpose of this memorandum is to approve an amendment to the current annual maintenance agreement between Castle Rock Police Department and Axon (Resolution). Since the inception of the Axon Body-Worn Cameras (BWC) in 2016, and Fleet Axon Cameras in 2017, the Castle Police Department has utilized these products to build community trust and transparency. Law enforcement agencies throughout Colorado have adopted body- worn camera programs as a means to improve evidence collection, to strengthen officer performance and accountability, and to enhance agency transparency.
History of Past Town Council, Boards & Commissions, or Other Discussions
Incidents involving police across the country have created a surge in the use of body cameras for law enforcement including recent Colorado Law requiring officer worn body cameras. Today, more than 17,000 law enforcement agencies in 100 countries around the world are part of the Axon network, the leading vendor of body worn cameras.
Discussion
In June 2022, the Police Department received updated quotes for upgrading current Axon Fleet Camera (Fleet 2 and Fleet 1) to the newest version Fleet 3 and to update the agreement to include five (5) more years of software maintenance for Axon cameras in the interview rooms at the Police Department.
• Fleet 3 cameras mounted in all marked police vehicles provide camera footage not seen by the officers’ body worn camera. The Fleet camera footage is often used in traffic-related incidents, shows officers driving, and arrival on scenes. Additionally, the Fleet cameras capture the rear seat of the vehicle when officers are transporting suspects and some views are not typically seen on the body worn cameras.
• Fleet 3 cameras are also capable of integration with the Flock Safety System already used by the Police Department.
• Currently, the Axon cameras inside the interview rooms are at the end of the agreement terms in 2023. There are no new costs for additional features or products. The quote is the updated price to continue current service.
The amendment (Contract) to the annual maintenance agreement from 2021 adds Fleet 3 cameras and software support. The new five (5) year quote is for 45 vehicles. Each year’s annual cost is $79,920.00 and includes full warranty without price increases. The renewal quote for the two interview rooms with Axon cameras is for five years. Each year cost is $5,819.08 annually without a price increase.
Budget Impact
The total budget impact for this purchase ($85,739.08) will be included in the 2023 budget. This cost will stay the same and will continue for years two through five (2024-2027). The project costs will be applied to cost codes:
• General Supplies, Equipment, Noncapital 110-2110-421-61-14
Proposed Motion
“I move to approve the Resolution as introduced by title.”
Alternative Motions
“I move to approve the resolution as introduced by title, with the following conditions: (list conditions).
“I move to continue this item to the Town Council meeting on _____ date to allow additional time to (list information needed).”
Attachments
Resolution
Contract Amendment to Master Services & Purchasing Agreement