To: Members of the Public Works Commission
From: Frank Castillo, Project Manager
Title
Resolution Approving a Construction Contract for the 2023 Town Facility Parking Lot Improvements Project
Body
________________________________________________________________________________
Executive Summary
The purpose of this memorandum is to request Commission’s endorsement to Town Council for entering into a construction contract with Metro Pavers Inc., to perform parking lot maintenance activities.
Maintaining the Town’s Facility parking lots is important for public safety, and a means to preserve and extend the useable life of the pavement. The 2023 Town Facility Parking Lot Improvement Project will address the parking lots at Founder’s Village Fire Station #153, Prairie Hawk Fire Station #154, Bison Park, Butterfield Park, Gemstone Park, Wrangler Park, Ray Waterman Treatment Plant, Weaver II Well Field, and Founder’s Treatment Plant, as shown on the attached maps (Attachment A).
Discussion
The Town’s goal for these improvements is to preserve and extend the life of the Town’s facilities parking lots by making annual improvements to selected parking lots. These goals are met when proper parking lot maintenance is provided.
Staff has established a five-year plan that will address maintenance for Town facility parking lots by evaluating the parking lot condition with onsite inspections. Different types of maintenance treatments, such as asphalt mill and overlay, asphalt patching, seal coat, and concrete pavement panel replacement are identified based on the condition of the pavement.
The invitation to bid for construction of this project was advertised in December 2022. Bids were opened for the project on January 19, 2023. A summary of the bid results is attached (Attachment B). The bid was checked for accuracy, references were contacted, and contract compliance was met. Staff believes that the low bidder is qualified to perform the work associated with the respective maintenance contract. It is anticipated that construction for the 2023 Town Facility Parking Lot Improvement Project will begin in late August with completion by late September 2023. The reason for the late summer start is that school will be back in session, so this translates to reduced use of the parking lots during the work week.
2023 FACILITIES RECOMMENDED AWARD
PROJECT BID AMOUNT CONTRACTOR
PLUS
CONTINGENCY
2023 Town Facilities Parking $664,600 Metro Pavers, Inc.
Lot Improvements + $66,460 (10%) Denver, CO
Contingency
TOTAL: $731,060 136-1820-418-40-31
210-4275-442-78-01
Budget Impact
The budget from account 136-1820-418-40-31 for the Founder’s Fire Station #153, Prairie Hawk Fire Station #154, Wrangler Park, Bison Park, Gemstone Park, and Butterflied Park (Concrete off Meadows Blvd) is $589,600. Castle Rock Water’s budget from the Facilities Paving Program, account 210-4275-442-78-01 for Ray Waterman Treatment Plant, Founder’s Treatment Plant and Weaver II Well Field has a budget of $75,000. The low bid for all identified work is $664,600, plus a 10% contingency of $66,460 for unforeseen conditions for a total recommended encumbrance to complete the contract of $731,060.
Recommendation
Staff recommends that the Public Works Commission recommend to Town Council approve the construction contract with Metro Pavers Inc. for the amount identified for the 2023 Town Facilities Parking Lot Improvements.
Proposed Motion
“I move to recommend Town Council approve a Resolution approving the Construction Contract between the Town of Castle Rock and Metro Pavers, Inc. for the 2023 Town Facilities Parking Lot Improvements”
Alternate Motion
“I move to recommend Town Council approve a Resolution approving the Construction Contract between the Town of Castle Rock and Metro Pavers, Inc. for the 2023 Town Facilities Parking Lot Improvements, with the following changes….”
Attachments
Contract
Attachment A: Project Site Maps
Attachment B: Project Bid Summary