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File #: ORD 2016-008    Version: Name:
Type: Ordinance Status: Passed
File created: 1/14/2016 In control: Town Council
On agenda: 4/5/2016 Final action: 4/5/2016
Title: Ordinance Approving the Second Amendment to the 2016 Budget and Authorizing Changes in Appropriations for Year 2016 (Second Reading)
Attachments: 1. Staff Report, 2. Attachment A: Ordinance (2nd Reading), 3. Attachment A: Ordinance (1st Reading), 4. Attachment B: Requests for Supplemental Appropriation, 5. Attachment C: Unspent 2015 Capital Project Allocations Carryover for Fiscal Year 2016, 6. Attachment D: Estimated Funds Available, 7. Exhibit 1: Parks and Recreation Memo Reorganization

To:                     Honorable Mayor and Members of Town Council

 

From:                     Trish Muller, Finance Director

 

Title

Ordinance Approving the Second Amendment to the 2016 Budget and Authorizing Changes in Appropriations for Year 2016 (Second Reading)

Body

________________________________________________________________________________

 

Ordinance was approved on first reading on March 15, 2016 with a vote of 6 to 0.

 

Executive Summary

 

The changes of appropriation in this proposed Second Amendment to the 2016 Budget include items to be considered for supplemental appropriation and capital projects carryover from 2015. Attachments B and C categorize amended budget requests into two types of changes: Attachment B includes supplemental appropriation items, and non-CIP encumbered obligations for 2016; Attachment C includes all encumbered and unencumbered CIP project amounts as identified by departments.

 

The table below itemizes changes in appropriations in this Second Amendment to the 2016 Budget and their inherent effect on capital and operating expenditure budget increases and overall reductions:

 

                                                                                     Supplemental                                           CIP Allocation

 Appropriations                                              Carryover

(Attachment B)                                          (Attachment C)                                                    Total

 

                                          Capital                                          $      158,524                                          $15,976,693                                          $ 16,135,217

                                          Operating                     $       353,071                                         -                                          $      353,071

                                          Total                                          $      511,595                                          $15,976,693                                          $ 16,488,288

 

It’s important to note that $16,412,857 of the total requested items contained within this proposed budget amendment are requested as one-time projects that are not continued every year, therefore are considered as one-time uses of available fund balances. The request for a new Parks Supervisor position is requested to continue in future years and is able to be sustainably funded through ongoing lottery revenues received in the Conservation Trust Fund.

 

Budget Impact 

 

As presented in Attachment D, the Finance Department has ensured that funding is available through either revenues and/or fund balance for one-time expenditures, maintaining adequate reserves within each fund. It is important to note that the First Amendment to the 2016 Budget, as approved by Town Council on February 2, 2016, has been incorporated as part of the existing 2016 amended budget. A summary of the proposed total increase in 2016 expenditure appropriation changes by fund is shown in the following table:

 

 

Staff Recommendation

 

Staff recommends that Town Council approve the Ordinance.

 

Proposed Motion

 

I move to Approve an Ordinance Approving the Second Amendment to the 2016 Budget and Authorizing Changes in Appropriations for Year 2016 Attachment B: Requests for Supplemental Appropriation.

 

Attachments

 

Attachment A: Ordinance

Attachment B: Requests for Supplemental Appropriation

Attachment C: Unspent 2015 Capital Project Allocations Carryover for Fiscal Year 2016

Attachment D: Estimated Ending Funds Available for 2016

Exhibit 1: Parks and Recreation Reorganization Memo