To: Honorable Mayor and Members of Town Council
Through: David L. Corliss, Town Manager
From: Mark Marlowe, P.E., Director of Castle Rock Water
Matt Benak, P.E., Water Resources Manager
Walt Schwarz, P.E., CIP Project Manager
Title
Resolution Approving a Services Agreement with Burns & Mcdonnell Engineering Company, Inc., for Construction Phase Engineering Services for the Plum Creek Water Purification Facility Expansion Project [1929 Liggett Road Castle Rock, CO]
Body
________________________________________________________________________________
Executive Summary
Castle Rock Water (CRW) staff request Town Council approval of a resolution (Attachment A) approving a Services Agreement (Exhibit 1) with Burns & McDonnell Engineering Company, Inc. (BMcD), for Construction Phase Engineering Services on the Plum Creek Water Purification Facility (PCWPF) Expansion project. This project is a key component to Castle Rock’s long term renewable water plan and will expand the PCWPF treatment capacity from 6 million gallons per day (MGD) to 12 MGD. Facility improvements generally include expanding water treatment and solids handling systems, increasing high service pumping, and installing an emergency electrical generator.
BMcD was retained as the design consultant for this project through a competitive process and they have prepared plans and specifications for construction of this facility. As engineering consultant for the project, they have direct knowledge and experience with the specialized components designed for this project. Their continued support during construction is important to maximize value and to ensure a quality-constructed facility built in accordance with facility plans and specifications.
At the request of CRW, Burns & McDonnell submitted a proposal to provide engineering services during construction and startup. These services include but are not limited to, attending weekly progress meetings, daily construction inspection, reviewing equipment submittals, responding to requests for information from the contractor, reviewing project records, providing start-up assistance with training for CRW staff, and preparing record drawings. Staff recommends approval of the services agreement for $3,824,954, plus a Town-managed contingency of $191,248 (5%), for a total project authorization of $4,016,202. Completion of the project is expected in Spring of 2028.
Current known and estimated project costs are shown below:
|
BMcD |
Design (including $119,444 contingency) |
$ 2,508,324 |
|
TCR Permit Fees |
Est. based on PCWPF Advanced Treatment project |
$ 120,000 |
|
|
|
|
|
Garney Companies BMcD |
Pre-construction services Constr. Phase Engineering Services |
$ 311,022 $ 4,016,202 |
|
Garney Companies |
Construction costs WP#1 (FGMP) WP#2 (IGMP) WP#3 (IGMP) |
$ 18,571,591 $ 6,609,541 $ 41,951,579 |
|
|
TOTAL |
$ 74,088,259 |
Budget Impact
Funding for this project was included in the 2024 budget in the project fund shown below. Current account balance in this account is approximately $1,053,072. A budget amendment will be completed in 2024 to fully fund the project.
|
Project |
Account Number |
This Contract |
|
Advanced Oxidation Facility |
211-4375-443-77-75 |
$4,016,202 |
Staff Recommendation
Staff and CRW Commission recommend Town Council approval of the Resolution as presented.
Proposed Motion
“I move to approve the Resolution as introduced by title.”
Alternative Motions
“I move to approve the resolution as introduced by title, with the following conditions: (list conditions).
“I move to continue this item to the Town Council meeting on _____ date to allow additional time to (list information needed).”
Attachments
Staff Report
Attachment A: Resolution
Exhibit 1: Agreement
Attachment B: Sole Source Justification Form