To: Honorable Mayor and Members of Town Council
Through: David L. Corliss, Town Manager
From: Mark Marlowe, P.E., Director of Castle Rock Water
Shawn Griffith, Assistant Director of Operations
John Chrestensen, Operations Manager
Title
Resolution Approving the Purchase of a Vacuum Truck from O.J. Watson Company, Inc. [Entire Castle Rock Water Service Area]
Body
________________________________________________________________________________
Executive Summary
Castle Rock Water (CRW) staff requests Town Council’s approval of a resolution (See Attachment A) approving a purchase agreement to replace the 2010 Vac-Con truck #181 with a 2025 Freightliner Vac-Con V312 for the total amount of $599,228. This item was also included in the First Quarter Budget Amendment.
Funds for this replacement will come from the Vehicle Replacement Contribution Fund as well as rollover funds from a previous Business Case Request from 2024:
• The total funds available in the Vehicle Replacement fund are $481,684
• 2024 rollover budget of $255,985
• A total of $737,669 budget available
Budget Impact
The current cost of the new Freightliner Vac-Con truck is $599,228. Using the Replacement Contribution Fund of $481,684 lowers the additional funding cost to $117,544. Auctioning off #181 may recover as much as $63,416 that would be placed back into Castle Rock Water’s fleet funding. Funds have been allocated in the following funds, as follows:
|
Fund Name |
Account Number |
Freightliner Vac-Con Cost |
2025 Account Balance |
|
Vehicle Replacement Program |
213-4500-445.91-85 |
|
$481,684 |
|
2023-24 Carry Forward Budget Amendment |
213-4590-445.91-80 |
|
$255,985 |
|
|
|
$599,228 |
$737,669 |
Staff Recommendation
Staff recommends the approval of a resolution (See Attachment A) approving a purchase agreement to replace the 2010 Vac-Con truck #181 with a 2025 Freightliner Vac-Con V312 for the total amount of $599,228.
Proposed Motion
“I move to approve the Resolution as introduced by title.”
Alternative Motions
“I move to approve the resolution as introduced by title, with the following conditions: (list conditions).
“I move to continue this item to the Town Council meeting on _____ date to allow additional time to (list information needed).”
Attachments
Staff Report
Attachment A: Resolution
Exhibit 1: Contract