To: Honorable Mayor and Members of Town Council
From: Rob Hanna, Director of Parks and Recreation
Ron Redd, Parker Water and Sanitation District Manager
Title
Resolution: A Resolution Approving An Intergovernmental Agreement Between The Town Of Castle Rock And The Parker Water And Sanitation District For The Rueter Hess Recreation Intergovernmental Agreement
Body
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Executive Summary
The Parker Water and Sanitation District has had ongoing discussions with the Town of Parker, Douglas County, and reservoir storage partners, regarding the development of a potential recreation plan at the Rueter-Hess Reservoir site. Topics of discussion have included governance, future recreational amenities, security of the site, and funding of a master plan. At this time, approval of an Intergovernmental Agreement ("IGA") is being sought from the Boards and Councils of the individual partnership organizations. Ron Redd, District Manager will be giving a short presentation for the project and answer any questions Town Council may have.
Discussion
The Parker Water and Sanitation District owns 1,170 acres of property which includes Rueter-Hess Reservoir and has statutory authority to provide recreation services. There were plans previously prepared for recreation options submitted in the original Environmental Assessment phase of the project, which included active and passive recreation like hiking, fishing and non-motorized boating. The District is now reaching out to the region to discuss plans, options and potential regional partnerships.
As a stakeholder in the Rueter-Hess Reservoir storage project, the Town of Castle Rock has had an ongoing interest in partnering with Parker Water and Sanitation District to provide public access to the reservoir for our residents. Over the past several months, both Ron Redd and I have been meeting with staff from Parker, Douglas County and other interested parties to draft an IGA between parties.
This agenda item provides the most recent version of the Intergovernmental Agreement ("IGA") between the District and the partners participating in the Rueter-Hess Recreation project, which includes the proposed scope of work toward completion of the Recreation Master Plan.
The IGA formally creates the "Rueter-Hess Recreation Authority", including the Towns of Parker and Castle Rock, the Cities of Castle Pines and Lone Tree and Douglas County (i.e., the "members"). Also addressed are the funding, budget and administrative guidelines. The members agree that for the budget year 2015, each member will pay an initial contribution amount of $25,000 to be used toward the development of the Recreation Master Plan. We included the Town's contribution in the 2015 Budget.
Exhibit 1A to the IGA provides the scope of work to be provided by Wenk & Associates, as well as their sub-consulting team:
Ø Zoeller Consulting - Community Outreach and Communication Services.
Ø BBC Research and Consulting - Guidance on opportunities that can generate revenue to support on-going operations, while balancing objectives of water quality, open space preservation and site sustainability.
Ø Urban Interactive Studio (UIS) - Creation of a custom interactive website and online public engagement efforts.
The scope and schedule for work, as provided, is anticipated to take up to twelve months and will be organized in three separate phases: Visioning, Concept Plan, and Implementation. Throughout each of these phases, multiple opportunities will be organized to meet with the RHR Recreation Authority, the PWSD Board of Directors, as well as various public forums (in person and through online resources).
The PWSD plans to manage the project. Contributions made by the Authority partners will be held by the District and used solely to pay for expenses incurred by Wenk & Associates, and their sub-consulting teams. If any excess funds remain at the end of the project, they will be returned to the contributing partners accordingly.
Upon approval by the various partners in the project, the IGA will be brought before the PWSD Board for final approval.
Budget Impact
Funds for this project were included in the Parks General Fund 2015 Budget as follows:
Miscellaneous Services 110-5200-452.50-80 $25,000
Staff Recommendation
Staff recommends approving the Rueter Hess Recreation Authority IGA and the expenditure of $25,000 for our proportionate share of the costs for the preparation of a master plan.
Proposed Motion
"I move to approve A Resolution Approving An Intergovernmental Agreement Between The Town Of Castle Rock And The Parker Water And Sanitation District For The Rueter Hess Recreation Intergovernmental Agreement"
Attachments
Attachment A Resolution
Exhibit 1 Agreement
Exhibit 1A Schedule and Scope